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Policies & Regulations

Course reserves policy

Course reserves are books, articles, DVDs, and other items placed on reserve by faculty or academic departments for student use. These are usually high demand or required reading material. Course reserves are located at the Circulation Desk and have short circulation periods.


Placing items on reserve

Faculty who wish to place items on reserve should fill out an online Course Reserves Request Form for each item.  Library owned items will be collected by the library staff – you only need to submit your online requests and/or bring to the Circulation desk your personal copies.  Please submit your requests for Course Reserves at least three (3) days before you assign it to your students. This will give us enough time to recall any items that are checked out.

When completing this form please observe the following:

  • Indicate the title of the item to be placed on reserve, the way you wish your students to retrieve it.  Once you enter the basic item information, you should select “format” and fill in as many fields as possible from the pre-determined template form.  The library staff will edit and finalize it as needed.
  • If the item is not needed for the whole term, specify the date by which it should be removed.  You can also divide material in categories (folders) under a title. (e.g. material for course project / material for weeks 2-5)
  • For photocopies of book chapters or journal articles, you need to provide full bibliographic information (the original source).  The library needs at least one copy for use in the library (2-hour loan).  An additional copy may be added for use outside the library (2-day loan).

Material in Greek needs to be cleared through the department heads.


Due to copyright restrictions:

  • We cannot place any unauthorized reproduction of a book, video, or CD on reserve. All reserve material must be lawfully acquired or purchased.
  • We must place on reserve the whole book instead of photocopies of multiple chapters.
  • We cannot place course textbooks on reserve.
  • If an article is available in one of the online databases you should give students the relevant citations or link to it from Blackboard instead of placing it on reserve.
  • A stamp stating that the item is copyright protected will be placed on all photocopied items.


Withdrawing items from reserve

At the end of each term, you will receive a list with all items on reserve under your name. Please indicate whether items should be kept on reserve for the following term, otherwise, your material will be removed.

Articles and personal copies of books may be kept on reserve for students taking re-sit exams only after special arrangement. Library copies must be reshelved after the end of the term.

You will be asked to collect your withdrawn reserve items by a certain date; anything not claimed by that date may be discarded.

Revised: Fall 2022